Privacy Policy

1 Who We Are

YourRights ("we", "us", "our") is a New Zealand employment advocacy service. We operate at yourrights.co.nz and can be contacted at contact@yourrights.co.nz.

We are committed to protecting your privacy and complying with the New Zealand Privacy Act 2020 and its Information Privacy Principles (IPPs).

2 Information We Collect

We collect personal information only when it is necessary to provide our services or respond to your enquiry. This may include:

• Contact details: name, phone number, email address
• Employment information: employer name, nature of your dispute, relevant dates and circumstances
• Case documents: employment agreements, correspondence, payslips, or other materials you share with us
• Website usage data: IP address, browser type, pages visited, and referral source (collected automatically via cookies and analytics tools)

3 How We Use Your Information

We use your personal information to:

• Assess and respond to your enquiry or consultation request
• Provide employment advocacy, representation, and related services
• Communicate with you about your case and any proceedings
• Meet our legal and professional obligations
• Improve our website and services (using aggregated, anonymised data)
• Send you relevant service updates if you have consented to receive them

We will not use your information for any purpose incompatible with the reason it was collected without first seeking your consent.

4 Disclosure to Third Parties

We do not sell, rent, or trade your personal information. We may share your information only in the following circumstances:

• With your employer or their representatives — only when you have instructed us to act on your behalf
• Mediators and the Employment Relations Authority (ERA) — as required during formal proceedings
• Service providers — trusted third parties who assist us in operating our website or business (e.g. email, cloud storage), bound by confidentiality obligations
• Legal requirement — if we are required to disclose information by law, court order, or regulatory authority

Any third parties we engage are required to handle your information in a manner consistent with the Privacy Act 2020.

5 Storage & Security

We take reasonable steps to protect your personal information from loss, unauthorised access, disclosure, or misuse. This includes:

• Secure, encrypted communication channels
• Password-protected systems and access controls
• Limiting access to personal information to those who need it to perform their role

While we take these precautions, no method of electronic transmission or storage is 100% secure. If you have concerns about the security of your information, please contact us.

6 Retention of Information

We retain your personal information for as long as is necessary to fulfil the purpose for which it was collected, or as required by law. For completed cases, we generally retain records for 7 years in accordance with standard professional practice, after which information is securely destroyed.

Enquiries that do not result in an engagement may be retained for a shorter period, typically no longer than 2 years.

7 Your Rights

Under the Privacy Act 2020, you have the right to:

• Access the personal information we hold about you
• Request correction of any information that is inaccurate, incomplete, or misleading
• Withdraw consent for us to use your information for marketing purposes at any time
• Make a complaint to the Office of the Privacy Commissioner if you believe we have breached the Privacy Act

To exercise any of these rights, please contact us using the details in Section 11. We will respond to access and correction requests within 20 working days.

8 Cookies & Analytics

Our website uses cookies — small text files stored on your device — to improve your experience and help us understand how visitors use the site. We may use:

• Essential cookies: required for the site to function (e.g. form submissions)
• Analytics cookies: tools such as Google Analytics that help us measure traffic and usage patterns. This data is aggregated and anonymised where possible.

You can control or disable cookies through your browser settings. Disabling cookies may affect the functionality of certain parts of the site.

9 Third-Party Links

Our website may contain links to external websites (such as government agencies or legal resources). We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies before providing any personal information.

10 Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we do, we will update the "Last updated" date at the top of this page. We encourage you to review this policy periodically.

Continued use of our website or services after any changes constitutes your acceptance of the updated policy.

11 Contact Us

If you have any questions about this Privacy Policy, wish to access or correct your personal information, or have a privacy concern, please get in touch: